Porta Potty Forum

Rental company says they could not access the unit and charged me anyway. Is that normal?

Luis A.asked 52 viewsDelivery, Placement & ServicingMissed serviceServicingTruck accessStandard unitDelivery fee

I rented a standard unit for a three-person crew working on my property for two weeks. The portable toilet is placed on level gravel about 50 feet from the main gate, which I keep locked. I told the rental company the gate code over the phone when I ordered. Their driver came out today, couldn't get the gate open, and left. Now they're billing me for a service visit. Is it normal to charge when they can't access the unit? Who's responsible for making sure the driver can get in?

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Tyler R.Columbus, OH

Yes, charging for a missed service when the truck cannot reach the unit is normal in portable toilet rentals. Most rental contracts put access on you, the customer. That means a working gate code, an unlocked gate during the service window, and a clear path for the vacuum truck.

I run small residential sites in Columbus and I have been hit with this exact situation. Drivers will not climb a locked gate or sit and wait. If they roll up, cannot get in, and leave, you still ate a service stop. The waste tank does not get pumped either, so the next visit can get messy if the unit is already heavy.

What I do now: put the gate code in the order notes and text it the morning of service. If the gate is keypad only and flaky, I leave it unlocked for the service window or hang a temporary lock box. I also ask for a call or text if they bounce so I can open it before they leave the area. Confirm the service day and rough arrival window when you book so you are not guessing.

A standard portable toilet on gravel fifty feet in is fine for access once the truck is through the gate. The issue is the gate, not the placement. Read the missed service or dry-run line in your rental agreement so you know what they can bill. For what a service visit usually covers, see servicing.

  • Kim S. Tyler is right about the contract. The health department’s view is that blocked access risks overflowing units, which violates sanitation codes. A service visit is a fixed cost for the hauler, so billing for a dry run is standard.
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Ray M.Dallas, TX

Yes, it is normal for a rental company to charge for a missed service when truck access is blocked. Tyler is right about the contract, but the reason is the driver's route. Your driver has a full day of scheduled stops; they cannot wait because that delays every other customer. The service truck is a vacuum truck that needs to be at a disposal facility by a certain time. The charge covers the driver's time, fuel, and the truck's operating cost for the trip to your site. For a three-person crew, a single standard unit on two-week rental is correctly sized, but you are responsible for confirming access on the service day.

  • Jake W. Same thing bit me on a remodel last year. Gate codes change and nobody texts the driver. I leave a paper note on the gate the night before with the code and a phone number now.

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